Maple Supporting Documents (Canada) – OCIA

Maple Supporting Documents
Operation #*
Operation Name*
Date*
MM slash DD slash YYYY
If electronic versions are unavailable please submit hardcopies of any supporting documents, please mail them to the address on the invoice. Failure to submit required supporting documents may lead to delays in the review.
Field History
Current year field history Form(s) for all land (organic and conventional/non-organic) under your management
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Max. file size: 1 GB.
New Field Information
Complete information for any new field areas being requested for certification, including covering at least the previous 36 months. If land was not under the operation’s control, documentation provided from previous owners (such as Prior Land Use Affidavits (PLUA))
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Max. file size: 1 GB.
Materials
Input labels and/or lists of ingredients (required for all off-farm inputs), including all seed inoculants
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Max. file size: 1 GB.
Field Maps
Maps of all parcels/fields (organic and conventional) showing field identification, organic status, buffers, and adjoining land use (if there are new fields or if there were any other changes)
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Max. file size: 1 GB.
Overview Map
Map showing all the operation’s fields in relation to one another (if not previously submitted, or if there were changes)
Max. file size: 1 GB.
Organic Product Labels
Labels for farm products to be sold as Certified Organic (bulk and/or retail)
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Max. file size: 1 GB.
Organic Product Labels
Labels for farm products to be sold as Certified Organic (bulk and/or retail)
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Max. file size: 1 GB.
Soil and/or Plant Test Results
Soil and/or plant tissue tests to note deficiencies (if applying micronutrients)
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Max. file size: 1 GB.
Water Test Results
(OCIA Standards Program only; applicable when water is used to wash/rinse products requested for certification)
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Max. file size: 1 GB.
Conversion/ Transition Plan
Required if requesting OCIA Standards and/or EC Program certification
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Max. file size: 1 GB.
Please attach any other supporting documents you wish to submit:
Example: Clean Truck Affidavits, Adjoining Land Use Affidavits, Buffer Strip Records.
Drop files here or

Max. file size: 1 GB.

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CONFIRM SUBMISSION

Thank you for submitting your organic certification application! OCIA looks forward to working with you.

For applicants who are new or currently under suspension, please see the end of the page for some important notes.

An estimate for your 2024 certification and inspection fees was sent with the login information. Please promptly send payment to the address on the invoice. If you are a new applicant, OCIA will not review your file until payment is received.

If you are submitting hardcopies of any supporting documents, please mail them to the address on the invoice. Failure to submit required supporting documents may lead to delays in the review.

Once a complete file is received, OCIA will complete a pre-inspection review. During this process, OCIA will contact you if additional information is needed. Please respond to any communication from OCIA in a timely manner.

Please contact OCIA International if you have any questions.

New applicants: Please be reminded that as a new applicant, your operation currently cannot label or sell product as organic. If organic certification is granted, an organic certificate will be issued and product can then be sold as organic.

For farm operations, the inspector must see your crop in the field, so check-strips must be left in all fields requested for certification if any harvest occurs prior to inspection. For hay fields, any hay harvested prior to inspection cannot be certified as organic.

For suspended operations: Please be aware that no product can be sold as “organic” while suspended and previous product is no longer “organic.” For farm operations, any crops currently in storage are no longer organic and must be sold conventionally. Only crops harvested after reinstatement, if it is granted, may be sold as “organic.” Any crops harvested from fields prior to reinstatement must be sold conventionally.

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CONFIRMAR LA SOLICITUD

¡Gracias por enviar su solicitud de certificación orgánica! OCIA espera trabajar con usted. Para los solicitantes que son nuevos o están actualmente suspendidos, consulte el final de la página para conocer información importante.

Se le envió un estimado de los honorarios de certificación e inspección 2024 con la información de inicio de sesión. Envíe puntualmente el pago a la dirección que figura en la factura. Si usted es un nuevo solicitante, OCIA no revisará su expediente hasta que se reciba el pago.

Si envía copias impresas de cualquier documento de respaldo, envíelas por correo a la dirección que figura en la factura. Se podrá producir demoras en la revisión si no se envían los documentos de respaldo necesarios,.

Una vez que se recibe un expediente completo, OCIA llevará a cabo una revisión de preinspección. Durante este proceso, OCIA se comunicará con usted si necesita información adicional. Responda a cualquier comunicación de OCIA de manera oportuna.

Póngase en contacto con OCIA International si tiene alguna pregunta.

Para los solicitantes nuevos: recuerde que, como solicitante nuevo, su operación actualmente no puede etiquetar o vender productos como orgánicos. Si se otorga la certificación orgánica, se emitirá un certificado orgánico y el producto se podrá vender como orgánico.

Para las operaciones agrícolas, el inspector debe ver su cultivo en el campo, por lo que si se produce alguna cosecha antes de la inspección, se deben dejar franjas o surcos de verificación en todos los campos solicitados para la certificación. Para los campos de heno, cualquier heno cosechado antes de la inspección no puede certificarse como orgánico.

Para operaciones suspendidas: tenga en cuenta que ningún producto puede venderse como "orgánico" mientras está suspendido y que el producto anterior ya no es "orgánico". Para las operaciones agrícolas, cualquier cultivo actualmente almacenado ya no es orgánico y debe venderse de manera convencional. Solo los cultivos cosechados después del restablecimiento, si se otorga, pueden venderse como "orgánicos". Cualquier cultivo cosechado de los campos antes de la reinstalación debe venderse de manera convencional ".

Submission Successful

Thank you for submitting your organic certification application! OCIA looks forward to working with you.

Envío exitoso

¡Gracias por enviar su solicitud de certificación orgánica! OCIA espera trabajar con usted.

Confirm Renewal Submission

Please make sure to save all your previous year entries for your records before proceeding. By clicking “Yes, I would like to Proceed”, some entries will be reset for renewal submission.

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Confirmar envío de renovación

Asegúrese de guardar todas las entradas del año previo para sus registros antes de continuar. Al hacer clic en "Sí, me gustaría continuar", algunas entradas se restablecerán para el envío de su renovación.

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Please update Certification Application

Please make sure to update your Certfication Application before proceeding with the renewal updates.