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International Agreements – Handling (H15.0)

EN-QS-F-185-15, Rev. A, 2024.11.12
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Instructions:
1) Complete this form if you are importing or exporting products under equivalency and trade agreements.
2) Please note this form is not for full programs (e.g. EU Equivalency). For operations outside of the US who are exporting to the EU, this form does not apply and full EU Equivalency is required.
3) For operations outside of the US, the only equivalency agreement that is applicable on this form is US-Canada Organic Equivalency Arrangement.
4) For operations outside of the US, this form must be completed if exporting to the US.
5) Please note that for all trade agreements except US-Canada, additional export documents are required. These are issued by OCIA. It is necessary to contact OCIA well in advance of an export to ensure the proper documentation can be issued.

A. General

1. Which of the following countries/regions do you intend to export organic products to within the next 18 months:*
2. Which of the following countries/regions do you intend to import organic products from within the next 18 months:*

B. Products Requested for Export

Complete Section H if exporting to the US.
B. Products Requested for Export
List*
Place an "X" for all that apply, and please click on the "+" icon to add more items
If you need additional lines, please attach a spreadsheet in the Handling Supporting Documents page.
Product
Canada
Taiwan
Korea
UK
EU
Japan
Switzerland
 

C. Products to be Imported

C. Products to be Imported
List*
Place an "X" for all that apply, and please click on the "+" icon to add more items
If you need additional lines, please attach a spreadsheet in the Handling Supporting Documents page.
Product
Canada
Taiwan
Korea
UK
EU
Japan
Switzerland
Israel
New Zealand
 

D. Labeling and Product Identification

D. Labeling and Product Identification
1. All labels used for exported products must meet the labeling requirements of the destination. How does your operation verify that only compliant labels are used for exported products?*

E. Supplier Verification

E. Supplier Verification
1. If you are exporting products produced or manufactured by other operations, you will need to determine that the entire supply chain meets the requirements of the importing market. Do you have documentation that all relevant suppliers (including raw produce, ingredients and processed products) meet the critical variances described below for the applicable standard?*
2. Does your operation have Standard Operating Procedures for verification of suppliers? Please note that SOPs should include verification of ingredients purchased under equivalencies.*

F. Critical Variances for U.S. Operations for Exporting (U.S. Operations only)

F. Critical Variances for U.S. Operations for Exporting (U.S. Operations only)
This section is only for NOP-certified operations who are based in the U.S. Please complete this section for crop or livestock products or ingredients (derived from crops or livestock) being exported to the below markets.

F(a). Canada or Exports Under the US-CAN Organic Equivalency Arrangement

F(a). Canada or Exports Under the US-CAN Organic Equivalency Arrangement
1. Were hydroponic or aeroponic methods used to grow crops?*
2. Was sodium (Chilean) nitrate used to grow crops?*
3. Do all non-ruminant livestock meet the stocking rates set forth in the COR?*

F(b). Taiwan

F(b). Taiwan
1. Do you use systemic pain killers or analgesics (e.g. Lidocaine and Procaine) in the production of organic livestock and/or livestock products?
2. Do you use any prohibited substances to produce crops and/or processed products?

F(c). Korea

F(c). Korea
1. Do you plan to export raw or unprocessed products?*

F(d). European Union

F(d). European Union
1. Do you use antibiotics (streptomycin and/or tetracycline) to grow apples or pears?*
2. Do any wines contain non-organic grapes or other non-organic agricultural ingredients?*
If YES, wines containing non-organic grapes or other non-organic agricultural ingredients are not Swiss equivalent and may not be exported to the EU or Switzerland with any organic labeling claims.
3. Do you produce wine only using the wine-making practices and substances detailed in the EU organic regulations?*

F(e). Switzerland

F(e). Switzerland
1. Are any ingredients derived from livestock products produced from animals treated with antibiotics?*
2. Do any wines contain non-organic grapes or other non-organic agricultural ingredients?*
If YES, wines containing non-organic grapes or other non-organic agricultural ingredients are not Swiss equivalent and may not be exported to the EU or Switzerland with any organic labeling claims.
3. Do any wines contain added sulfites (less than 100ppm total)?*
If YES, wines containing added sulfites may be exported to Switzerland with an “Organic” label claim (“Made with Organic Grapes” claim is prohibited). All shipping containers and shipping documents must be clearly marked “For Export Only”.
4. Do you produce wine only using the wine-making practices and substances detailed in the Swiss Organic Ordinances?*

G. Critical Variances for Non-U.S. NOP Operations for Exporting (Operations outside of the U.S.)

G. Critical Variances for Non-U.S. NOP Operations for Exporting (Operations outside of the U.S.)
This section is only for NOP-certified operations who are not based in the U.S. Please complete this section for crop or livestock products or ingredients (derived from crops or livestock) being exported under the US-Canada Equivalency Arrangement.

G(a). Canada or Exports Under the US-CAN Organic Equivalency Arrangement

G(a). Canada or Exports Under the US-CAN Organic Equivalency Arrangement
1. Were hydroponic or aeroponic methods used to grow crops?*
2. Was sodium (Chilean) nitrate used to grow crops?*
3. Do all non-ruminant livestock meet the stocking rates set forth in the COR?*

H. USA Buyer List (for operations exporting to the USA)

H. USA Buyer List (for operations exporting to the USA)
This section is for NOP-certified operations outside of the US who will be exporting to the USA under NOP. All operations exporting to the USA will need to request National Organic Program Import Certificates (NOPICs) from OCIA. If the operation needs to add buyers after this is submitted, please update the form and submit it to OCIA for review prior to requesting the NOPIC. Please indicate one buyer and producer per line. You may also submit an attachment with this information.*
List*
Buyer Name
Buyer’s NOP ID
Product (including brand(s))
Estimated Annual Sales
 
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CONFIRM SUBMISSION

Thank you for submitting your organic certification application! OCIA looks forward to working with you.

For applicants who are new or currently under suspension, please see the end of the page for some important notes.

An estimate for your 2025 certification and inspection fees was sent with the login information. Please promptly send payment to the address on the invoice. If you are a new applicant, OCIA will not review your file until payment is received.

If you are submitting hardcopies of any supporting documents, please mail them to the address on the invoice. Failure to submit required supporting documents may lead to delays in the review.

Once a complete file is received, OCIA will complete a pre-inspection review. During this process, OCIA will contact you if additional information is needed. Please respond to any communication from OCIA in a timely manner.

Please contact OCIA International if you have any questions.

New applicants: Please be reminded that as a new applicant, your operation currently cannot label or sell product as organic. If organic certification is granted, an organic certificate will be issued and product can then be sold as organic.

For farm operations, the inspector must see your crop in the field, so check-strips must be left in all fields requested for certification if any harvest occurs prior to inspection. For hay fields, any hay harvested prior to inspection cannot be certified as organic.

For suspended operations: Please be aware that no product can be sold as “organic” while suspended and previous product is no longer “organic.” For farm operations, any crops currently in storage are no longer organic and must be sold conventionally. Only crops harvested after reinstatement, if it is granted, may be sold as “organic.” Any crops harvested from fields prior to reinstatement must be sold conventionally.

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CONFIRMAR LA SOLICITUD

¡Gracias por enviar su solicitud de certificación orgánica! OCIA espera trabajar con usted. Para los solicitantes que son nuevos o están actualmente suspendidos, consulte el final de la página para conocer información importante.

Se le envió un estimado de los honorarios de certificación e inspección 2025 con la información de inicio de sesión. Envíe puntualmente el pago a la dirección que figura en la factura. Si usted es un nuevo solicitante, OCIA no revisará su expediente hasta que se reciba el pago.

Si envía copias impresas de cualquier documento de respaldo, envíelas por correo a la dirección que figura en la factura. Se podrá producir demoras en la revisión si no se envían los documentos de respaldo necesarios,.

Una vez que se recibe un expediente completo, OCIA llevará a cabo una revisión de preinspección. Durante este proceso, OCIA se comunicará con usted si necesita información adicional. Responda a cualquier comunicación de OCIA de manera oportuna.

Póngase en contacto con OCIA International si tiene alguna pregunta.

Para los solicitantes nuevos: recuerde que, como solicitante nuevo, su operación actualmente no puede etiquetar o vender productos como orgánicos. Si se otorga la certificación orgánica, se emitirá un certificado orgánico y el producto se podrá vender como orgánico.

Para las operaciones agrícolas, el inspector debe ver su cultivo en el campo, por lo que si se produce alguna cosecha antes de la inspección, se deben dejar franjas o surcos de verificación en todos los campos solicitados para la certificación. Para los campos de heno, cualquier heno cosechado antes de la inspección no puede certificarse como orgánico.

Para operaciones suspendidas: tenga en cuenta que ningún producto puede venderse como "orgánico" mientras está suspendido y que el producto anterior ya no es "orgánico". Para las operaciones agrícolas, cualquier cultivo actualmente almacenado ya no es orgánico y debe venderse de manera convencional. Solo los cultivos cosechados después del restablecimiento, si se otorga, pueden venderse como "orgánicos". Cualquier cultivo cosechado de los campos antes de la reinstalación debe venderse de manera convencional ".

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Thank you for submitting your organic certification application! OCIA looks forward to working with you.

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Envío exitoso

¡Gracias por enviar su solicitud de certificación orgánica! OCIA espera trabajar con usted.

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